Privacy statement mailings

1. Privacy

The mindset at Pels Rijcken is about performing at the highest level at all times and placing the interests of the client first. This also applies to the protection of your privacy. This statement is related to the processing of client data and prospects for marketing purposes as well as the processing of personal data. This policy reveals how Pels Rijcken obtains personal data, which personal data Pels Rijcken processes and for which purposes, and which rights you can exercise under the General Data Protection Regulation. Personal data that has been obtained is processed in accordance with the prevailing privacy legislation. Personal data is only processed in the manner described in this statement.

This privacy statement is meant for all persons whose personal data are processed by Pels Rijcken for marketing purposes. Such persons may include:

  • clients of Pels Rijcken;
  • prospects of Pels Rijcken;
  • persons who have subscribed to newsletters, white papers and invitations from Pels Rijcken.

2. Why and how we acquire your data

Pels Rijcken obtains your personal data from:

  • you personally:
  1.  you furnished your personal data to Pels Rijcken for the purpose of handling your case;
  2. you filled in your personal data on a contact form or web form;
  3. you furnished your contact details via business cards during introductory meetings, events, congresses, etc.
  • your (former) employer;
  • public sources such as LinkedIn or the website of the organisation where you are currently employed.

3. Why and how we process your personal data

Pels Rijcken processes your personal data for marketing purposes, to improve our website, and for social media activities.

Pels Rijcken processes personal data on the basis of:

  • your consent; or
  • under certain circumstances: the legitimate interest of Pels Rijcken to send you newsletters, white papers and invitations, to improve its product and service information and to conduct direct marketing campaigns.

We endeavour to only inform you about the legal developments that are relevant for you. In addition, we use the information that we receive from you to better understand your preferences and wishes and to improve our digital notices and propositions.

The chart below provides an overview of the personal data that Pels Rijcken processes and the purpose thereof:

Personal data

Purposes

Name (including your initials)

For a correct salutation in our digital notices

Address (business and private)

In order to be able to contact you

Position or profession

For a correct salutation and in order to be able to personalise our digital notices

Title(s)

For a correct salutation

Email address

In order to be able to contact you and send you our digital notices

Telephone number, mobile number

In order to be able to contact you

Gender

For a correct salutation

Company or organisation

In order to be able to include your company name or the name of your organisation on your badge and for the link with our customer relations

   

Link to your LinkedIn page

In order to be able to keep your personal data up to date

Your contact person at Pels Rijcken

In order to be able to personalise our digital notices

Interest areas (practice areas, themes and/or sectors) only in so far you informed us

In order to personalise our digital notices and to ensure that you receive relevant and appropriate digital notices

   

(Previously sent) Newsletters, white papers and/or invitations to events that we have sent you 

In order to verify the correctness of digital notices sent and to be able to analyse our digital notices

Dietary requirements*

In order to customise the menu that we provide during our events. This information is erased immediately after the end of the event.

Contact details of your secretary

In order to be able to contact you

   

Opt-in

In order to correctly register and observe opt-in forms so that we can customise our digital notices to your wishes

 Opt-out

In order to correctly register and observe opt-in forms so that we can ensure that you do not receive any unwanted digital notices. After your opt-out has been processed, this information will immediately be deleted

 

Click behaviour, on the basis of IP addresses (not on the basis of name)

In order to be able to analyse whether digital notices are read and to improve future digital notices

 *Only in so far as you have furnished these details in the context of a specific event of Pels Rijcken.

4. Retention period

Your personal data is processed up until the moment that you inform Pels Rijcken that you no longer wish to receive any digital notices and/or Pels Rijcken stops sending you newsletters, white papers, invitations to events or other digital mailings.

Your personal data will be erased if:

  • it appears that your email address is no longer in use (for example when error messages are received);
  • the consent based on which your personal data is processed and/or stored is withdrawn by you;
  • the legitimate interest based on which your personal data is processed, expires because for example:
  1. your company ceases to exist;
  2. you have not had any contact with Pels Rijcken for a period of 5 years.

5. Your rights

At the end of each digital mailing that you receive from Pels Rijcken, you can always change your mailing preferences via the 'unsubscribe' or 'subscribe' link. In short, you can always withdraw your consent. In addition, you are entitled to request Pels Rijcken to allow you to inspect your personal data and/or to correct it, to make additions, to erase it or to hide it, and/or to restrict it, and/or to provide your personal data in a structured, standard and machine-readable format. In so far as your personal data is processed on the basis of a legitimate interest, you are entitled to object to this processing.

You can address any request in that regard to Pels Rijcken, Marketing & Communication, P.O. Box 11756, 2502 AT The Hague, or to clients@pelsrijcken.nl.

Finally, you are entitled to submit a complaint to the Dutch Data Protection Authority.

6. Your personal data and third parties

Pels Rijcken does not share your personal data with third parties if commercial purposes are involved. Pels Rijcken may organise an activity with another party. In that case, only relevant contact details are shared as far as organising the activity requires.

7. Protection of your personal data

Pels Rijcken has taken appropriate technical and organisational measures to protect your personal data against loss or any form of unlawful processing.

8. Changes to this privacy statement

Pels Rijcken reserves the right and is entitled to change this privacy statement at any time and for any reason whatsoever. It goes without saying that we remain within the limits of the privacy regulations. The most recent version of our privacy statement is available on the website www.pelsrijcken.info. In the event of far-reaching changes to this privacy statement, we will notify you about these changes.

9. Contact

If you have any question or comments about the processing of your personal data, you can address these to Pels Rijcken, Marketing & Communication Department, P.O. Box 11756, 2502 AT The Hague, or you can contact us via clients@pelsrijcken.nl.

Questions or comments for the Data Protection Officer of Pels Rijcken can be sent to clients@pelsrijcken.nl.

The Hague - 30 April 2018